NC A&T official website said "N.C. A&T Announces New Athletics Affiliation: Big South Conference" Michael Pippen, Sr. 04.04.20
* Photo Source NC A&T;  [N.C. A&T Announces New Athletics Affiliation: Big South Conference,  www.NCAT.edu 02/06/2020 Athletics]
 The agenda for February 7, 2020 North Carolina Agriculture and Technical State University Board of Trustees Executive Committee Special Called Meeting was for (a) State Budget Resolution (b) Assessment Committee Recommendation.   NC A&T Board of Trustees holds four regular schedule Board of Trustees (BOT) meeting per year : September, November, February, and April.  The BOT or committee of the Board may meet in Special Call meeting, which is a meeting other than a regular scheduled meeting.  An emergency meeting may be held only to address “generally unexpected circumstances that require immediate consideration by the Board.   A regular schedule meeting of NC A&T Board of Trustees was scheduled for Feb. 27, 2020 only 20 days from the Feb. 07th Special Call meeting.  The public Notice of the Board of Trustee Meeting text said NC A&T Board of Trustees would hold a Special Called Meeting , agenda attached. Attached agenda says Special Call meeting of the Executive Committee of NC A&T Board of Trustees.
 NC A&T Board of Trustees'  Executive Standing Committee in Special Called Meeting (02/07/20) allegedly voted to switch Athletic Conference, to the Big South, pursuant study and recommendation of its Athletic Conference Assessment Committee.
 
"The committee completed its study and approved the recommendation on Tuesday.  “As our committee did its due diligence over the past year, the opportunities to positively impact the lives of our student athletes and the financial health of athletics became increasingly clear and detailed,” said A&T trustee and ACAC Committee Chair Timothy King"  (first person on the left) *
 
NC A&T [Meetings and Communications] document distributed at University July 2019 Retreat  indicate NC A&T Board of  Trustees has eight (8) standing committees, one of which is the Executive Committee.  In addition to Standing Committees the BOT may create ad hoc committees to consider special projects. The duty of each committee shall be to consider and to make recommendations to the Board upon matters referred to it.  [See BOT Bylaws Committees SECTION V (C)]  

The Executive Standing Committee does not have the authority to bind the Board of Trustees to a course of action in a Special Called Meeting
: (a) State Budget Resolution and (b) Assessment Committee Recommendation. [ See BOT Bylaws Committees SECTION V (C)]
 
""The committee completed its study and approved the recommendation on Tuesday." said A&T trustee and ACAC Committee Chair Timothy King" 
 
Committees of constituents of the University of North Carolina are public bodies as defined by § 143-318.10.(b). Who are required pursuant § 143-318.10.(d)(e) to keep full and accurate minutes of all official meetings,. Such minutes and accounts shall be public records within the meaning of the Public Records Law, N.C.G.S. 132-1 et seq.. they are to give public notice of the time and place and purpose of the meeting pursuant § 143-318.12. (b)(2) (Public notice of official meetings). For Special Meetings, a written notice of the meeting stating its purpose, shall be mailed, e-mailed, any other entity or individual that has filed a written request for notice, 48 hours prior to meeting. [See BOT bylaws Section VI Meetings (C). Special Meetings]
 
An alleged Board of  Trustees ad hoc  Athletic Conference Assessment Committee (ACAC) met Tuesday February 2, 2020, completed its study and approved the recommendation.
 
NC A&T Board of  Trustees (BOT) Agenda items and minutes for the past two & half  academic years ( July 2017 thru June 2018 , July 2018 thru June 2019, July 2019 thru November 2019 do not  indicated NC A&T Board of Trustees created an ad hoc Athletic Conference Assessment Committee (ACAC)  nor  recorded any meetings.   Vanessa Harrison, Sept. 27, 2020, was elected Chairwoman, of  NC A&T Board of  Trustees.  Pursuant NC A&T Board of  Trustees Bylaws (Feb. 2017) Section V (Committees),  For Timothy King to become chair of an  ad hoc Athletic Conference Assessment Committee he would have to be appointed by Chairwoman Vanessa Harrison along with other members of the committee.  NC A&T  BOT minutes for the First Regular Scheduled Board of  Trustee Sept. 27, 2020 and Second Regular Schedule Board of  Trustees Minutes Nov. 21, 2019 do not indicate  creation of an ACAC, a chair person designated and board members assigned to ACAC.
 
Notice of  alleged February ACAC meeting was not received by email indicating time and place, and purpose of the meeting by me. Notwithstanding I request to be placed on the Board of Trustees Notice of Meeting  list, non-compliant with NC Open Meeting law and BOT bylaws.  In addition lawful  requests pursuant NC Public Record laws for NC A&T to produce study and recommendation have not been completed by NC A&T.
 
NC A&T Martin Administration did not respond to request for comment pertaining to this Report. 
 
Updated 04/05/20

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